Track Equipment - Lincoln University - bid #3

The Commonwealth of Pennsylvania's Department of General Services (DGS) is seeking bids for track and field equipment to be delivered and installed at Lincoln University in Lincoln University, PA, located in Chester County. The procurement involves acquiring three single-sided and two two-sided portable digital scoreboards, along with a comprehensive digital photo finish timing system package. Specific equipment requirements include detailed technical specifications for scoreboard screen sizes, functionality, and accessories, as well as a timing system with multiple cameras, wind gauge, display, and supporting hardware and software. The bid (Bid #3) is an electronic solicitation with a submission deadline of January 6, 2023, at 11:00 AM. The contract will be awarded to the single lowest responsive and responsible bidder, with the Commonwealth reserving the right to award by line item if deemed in its best interest. Bidders must be either the manufacturer or an authorized representative of the manufacturer and must submit required documentation including Worker Protection Certification, Lobbying Certification, and Reciprocal Limitations Form.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Potential bidders must comply with Commonwealth requirements, including non-discrimination, integrity, and contractor responsibility provisions. The procurement appears to be open to qualified vendors who can meet the technical specifications and submission requirements. While a specific budget range is not detailed in the available documents, the comprehensive nature of the equipment suggests a significant investment in upgrading Lincoln University's track and field facilities. The Commonwealth reserves several contractual protections, including the ability to terminate the contract for convenience, non-appropriation of funds, or default. Vendors will be required to adhere to various Pennsylvania labor and workforce safety laws, and the successful bidder's quoted prices will be incorporated directly into the resulting contract. The DGS has also indicated that the specifications may be subject to modification, as evidenced by the addendum issued on December 23, 2022, which removed a previously specified anchor kit requirement.