Toyota OEM parts and service, term contract

Palm Beach County Board of County Commissioners, Purchasing Department issued a Request for Quotation (RFQ) for Toyota OEM Parts and Service under a term contract, with quotations due by September 26, 2019 at 4:00 p.m. The procurement seeks firm, fixed hourly rates and single fixed percentage discounts or markups from current price lists for parts and service on various models of Toyota vehicles with a gross vehicle weight rating less than 19,500 pounds. The contract covers repairs not currently covered under manufacturer warranty, with all repairs required to be completed to manufacturer specifications and applicable safety standards. The solicitation is divided into two lots: Lot #1 covering all Palm Beach County locations excluding the Glades Area, and Lot #2 covering the Glades Area west of 20 mile bend, with service facilities located at Palm Tran North Facility (West Palm Beach), Palm Tran South Facility (Delray Beach), and Palm Tran Glades Facility (Belle Glade). Qualified vendors must be authorized Toyota dealers, distributors, or resellers with adequate stock, provide three references demonstrating similar services within the past three years, and perform all vehicle pickup and delivery at no additional cost to Palm Beach County while maintaining responsibility for towing inoperable vehicles. Pricing is evaluated on a weighted basis with hourly rates for service labor performed during standard working hours of 8:00 a.m. to 5:00 p.m., Monday through Friday (billed in fifteen-minute increments after the first hour) weighted at 0.40 and parts pricing weighted at 0.60, with award made to the lowest responsive and responsible quoter on a lot-by-lot total factored rate basis. Vendors must maintain Commercial General Liability Insurance at $500,000 per occurrence, Business Auto Liability Insurance at $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida law, with Palm Beach County named as an additional insured.

The contract includes provisions for Small/Minority/Women-owned Business Enterprise (S/M/WBE) participation and local preference for businesses with permanent locations in Palm Beach County or the Glades Area. All responding vendors must comply with Palm Beach County's Commercial Non-Discrimination Policy. The initial contract term is twelve months with the option to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. The anticipated contract value is $6,000 over the initial twelve-month term, though Palm Beach County reserves the right to increase or decrease this amount and to requote at any time. No incumbent vendors or specific current contractors are identified in the solicitation documentation. Qualifying vendors should note that this opportunity emphasizes local business participation and diversity enterprise engagement while maintaining strict compliance with county policies and insurance requirements.