Toyota OEM parts and service, term contract, RE-quote

Palm Beach County Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) for Toyota OEM parts and service under a term contract, with quotations due by October 22, 2019 at 4:00 p.m. local time. The procurement seeks firm, fixed hourly rates and a single fixed percentage discount or markup from current price lists to establish comprehensive service for Toyota automobiles, light trucks, and SUVs with a gross vehicle weight rating under 19,500 pounds across various Palm Beach County locations. The RFQ is divided into two lots: Lot #1 covers all Palm Beach County locations excluding the Glades area, and Lot #2 covers the Glades area west of 20 mile bend, with services to be provided at three Palm Tran facilities located in West Palm Beach, Delray Beach, and Belle Glade. Qualified vendors must provide all shop supplies at no additional cost, supply OEM replacement parts, and provide vehicle pickup and delivery at no charge, including towing for inoperable vehicles within four hours of notification, with all work completed to manufacturer specifications and applicable safety standards. Vendors must demonstrate manufacturer authorization as an authorized dealer, distributor, reseller, and repair center for Toyota vehicles, provide three references for similar services provided within the past three years, and maintain Commercial General Liability Insurance of at least $500,000, Business Auto Liability Insurance of at least $500,000, and Workers' Compensation Insurance. The successful quoter shall be awarded a twelve-month initial contract with options to renew for four additional twelve-month periods, with a six-month warranty on labor and parts from the date of delivery and acceptance, and the vendor's facility must be located within Palm Beach County.

The Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program applies to this procurement, with goals established through the Equal Business Opportunity Ordinance; certified small businesses within 10 percent of the lowest responsive, responsible vendor may receive award preference. Pricing for parts must be based on the specified catalog or MSRP list price in effect when material is ordered, less applicable discounts, and shall not exceed the quoter's most favored customer price or current market price, whichever is lower, with all pricing including supervision, labor, materials, equipment, tools, machinery, manpower, transportation, travel, freight, fuel, mileage, and other necessary facilities and services with no additional compensation permitted. The anticipated contract value for the initial twelve-month term is $6,000, reflecting the budget allocation for this term contract procurement.