Toyota OEM parts and repair services, term contract

Palm Beach County, Florida issued a Request for Quotation (RFQ) for Toyota Original Equipment Manufacturer (OEM) parts and repair services under a term contract, with a submission deadline of May 8, 2020 at 4:00 p.m. Palm Beach County time. The procurement seeks qualified vendors to provide comprehensive repair services and OEM parts for Toyota automobiles, light/medium trucks, and SUVs with a gross vehicle weight rating under 19,500 pounds for the county's fleet. The solicitation is divided into two geographic lots: Lot #1 covers all Palm Beach County locations excluding the Glades Area, and Lot #2 covers the Glades Area west of 20 mile bend. Successful vendors must maintain a repair facility within Palm Beach County, commit to vehicle pickup within four hours of notification, and complete delivery within three business days of starting work. Pricing shall consist of a firm, fixed hourly labor rate for repair services (weighted at 40 percent) and a single fixed percentage discount or markup from current Toyota OEM catalog/price lists (weighted at 60 percent), with all shop supplies, vehicle pickup and delivery services, and towing included at no additional cost. Qualified quoters must provide minimum three professional references with relevant experience within the past three years, evidence of manufacturer authorization as an authorized Toyota dealer/distributor/reseller, current catalogs and price lists, and proof of required insurance coverage including Commercial General Liability ($500,000), Business Auto Liability ($500,000), and Workers' Compensation. All labor and parts are subject to a six-month warranty requirement.

The procurement includes provisions encouraging Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation with applicable schedules and goals, as well as local preference considerations for Palm Beach County businesses. Vendors must register in the County's Vendor Self Service system, maintain current Business Tax Receipts throughout the contract term, and comply with drug-free workplace certification and the County's Commercial Non-Discrimination Policy. The anticipated contract value is $9,000 over a twelve-month initial term, with an option to renew for four additional twelve-month periods at the vendor's discretion and mutual written agreement. No incumbent vendors or current contractors are identified in this solicitation. Responses may be submitted via fax or email, and all vendors must demonstrate their ability to meet the county's operational and compliance requirements throughout the contract period.