Town of Hillsdale, Highway Garage Rooftop Solar

The Town of Hillsdale, New York, is seeking proposals for a Highway Garage Rooftop Solar project through a Request for Proposal (RFP) released on September 29, 2025. The procurement aims to design, engineer, and install twelve (12) additional DC rooftop solar photovoltaic panels to complement an existing array of forty-eight (48) panels at the Hillsdale Town Garage. Qualified solar PV providers are invited to submit proposals by noon on October 10, 2025, with bids to be opened by the Town Clerk at 1:00 PM and publicly reviewed during the October 21st monthly Town Board meeting. The project's key objectives include reducing grid electricity purchases and costs, supporting local solar businesses, decreasing greenhouse gas emissions, and improving facility resilience. Technical specifications call for Balance Solaria PowerXT-400R-PM 400 Watt panels, SMA inverters, IronRidge racks, and Tigo Energy optimizers, with an estimated annual production of 6,400 kW and a 14% consumption offset. Potential bidders should direct technical questions via email to the Town Clerk, with responses guaranteed within three business days and shared with all applicants.

The solar project is partially funded through a previously awarded NYSERDA grant (contract agreement no. 219173) and may qualify for additional incentives, including a NYSERDA NY-SUN rebate of 25 cents per watt and a Federal Tax Credit for Commercial Renewable Energy. While no specific set-aside designations or restrictions on respondent types are explicitly mentioned, the RFP suggests a preference for local solar businesses. The existing infrastructure includes a current solar array at the Hillsdale Town Garage, with the new project designed to integrate and expand upon the existing system. Proposals will be evaluated based on technical capabilities, system design, estimated energy production, cost-effectiveness, and alignment with the town's sustainability goals. Although a specific budget range is not disclosed, the project involves adding twelve solar panels to an existing installation, implying a moderate-scale investment focused on incremental renewable energy expansion. Interested vendors should carefully review the full RFP documentation and be prepared to submit comprehensive proposals that meet the town's technical and environmental objectives.