Town of Farmington - Bid 375 Police Station Generator Replacement Project

The Town of Farmington, Connecticut is soliciting sealed bids for the Police Station Generator Replacement Project (Bid 375, Solicitation Number 33859) through an Invitation to Bid (ITB) process. The project involves the design, procurement, installation, and commissioning of a new diesel engine-driven standby emergency power system at the Farmington Police Department located at 319 New Britain Avenue, Unionville, Connecticut, with an existing generator to be integrated into the overall system. Deliverables include a new generator set with automatic and manual transfer switches, fuel storage infrastructure with 96-hour capacity at full load, cooling systems, exhaust equipment, electrical components and controls, and comprehensive documentation including operational manuals and protective device coordination studies. The generator set manufacturer must be limited to Detroit Diesel, Cummins/Onan, or Kohler, and the supplier must maintain authorized service facilities within 100 miles of the jobsite with factory-trained technicians available 24/7. All equipment must comply with NEMA, NFPA, IEEE standards, EPA emissions regulations, and the National Electrical Code, with a five-year or 3,000-hour warranty covering 100 percent parts and labor. Required qualifications include demonstrated successful completion of at least three projects of similar size and scope within the past five years, along with valid Connecticut Department of Consumer Protection licensing. The mandatory pre-bid meeting is scheduled for Thursday, December 11, 2025, at 10:00 a.m. at the Farmington Police Department, with sealed bids due by 11:00 a.m. on Tuesday, December 30, 2025, at the Town Finance Office, 1 Monteith Drive, Farmington, CT 06032. Written questions must be submitted to Mason Coudriet (coudrietm@farmington-ct.org) no later than nine calendar days before the bid opening. The contract term is 180 calendar days for project completion with a one-year guarantee period following final certificate issuance, with liquidated damages set at $500 per calendar day for delays beyond the specified completion date.

This is a 100% state-funded project subject to Connecticut state contract compliance requirements, including non-discrimination statutes and specific spending allocation goals. The Town of Farmington has established set-aside requirements mandating a minimum of 25% of the state-funded portion be awarded to subcontractors holding current Small Business Enterprise (SBE) certification from the Connecticut Department of Administrative Services (DAS), and a minimum of 6.25% for subcontractors holding current Minority/Women/Disabled Business Enterprise (M/W/DisBE) certification, with the contractor required to demonstrate good faith effort to meet these goals. Each bid must be accompanied by bid security in the form of a certified check, bid bond, treasurer's check, or cashier's check equal to five percent (5%) of the total bid price, made payable to the Town of Farmington. Upon contract award, the successful bidder must submit a Performance Bond and Labor and Materials Payment Bond for 100% of the contract price and provide a valid Certificate of Insurance naming the Town of Farmington and the State of Connecticut as additional insureds. The contract will be awarded to the lowest responsible and qualified bidder, with no specific incumbent vendor or current contractor information identified in the solicitation documents. No specific award value or budget range has been disclosed in the available documentation.