Town of Ellington Services - Fertilization of Fields #2025-02-RFP

The Town of Ellington, located in Tolland County, Connecticut, is seeking electronic proposals for a comprehensive turf maintenance contract designated as Solicitation #27881. The procurement involves fertilization services for municipal and Board of Education fields, which specifically includes the application of fertilizer, herbicides, pesticides, and lime treatments. Vendors must perform these services according to soil sample results and under the direct guidance of the Town's Director of Public Works. The solicitation requires electronic submission through the Town of Ellington Procurement Portal (ellington-ct.bonfirehub.com) with a precise submission window from February 3, 2025, at 6:00 PM EST to February 27, 2025, at 2:00 PM EST. Potential bidders are instructed to provide unit price quotes for the entire fertilization service package, with strict requirements that no negative values or exclusions are permitted in the bid total. The primary contact for questions and submissions is Felicia LaPlante from the Town of Ellington Finance Office, who can be reached at 860-870-3115 or flaplante@ellington-ct.gov.

The procurement appears to be open to all vendors without specific set-aside designations for disadvantaged or small businesses. No incumbent vendor information is provided in the documentation, and there are no explicit restrictions on the types of organizations that can respond to the solicitation. The RFP specifies Free On Board Destination delivery terms and allows vendors to specify their own payment terms. While the solicitation lists a quantity of 1.00 unit, no estimated total contract value is disclosed in the available documents. The contract will require the successful vendor to apply treatments based on professional soil analysis and follow the Director of Public Works' specific instructions, suggesting that technical expertise in turf management and fertilization will be critical for successful bid submission. Vendors should be prepared to demonstrate their capability to provide comprehensive field maintenance services that meet the Town of Ellington's specific agricultural and aesthetic requirements.