Town of Dyer Disaster Debris Monitoring Services

The Town of Dyer, Indiana is requesting proposals for disaster debris monitoring services following severe storms in August 2026, with proposals due September 17, 2026 at 9:00 a.m. CST via the DFS Procurement Portal at dfs.bonfirehub.com. Award is anticipated at the Dyer Town Council public meeting on September 17 at 6:00 p.m. at Town Hall.

Proposers must demonstrate current expertise in disaster debris removal, documented coordination experience with federal, state, and local governments and emergency response agencies, familiarity with disaster recovery program management services, and capability with digital ticketing and data management systems. All staff must be full-time employees of the proposing firm. The contractor must maintain Workers' Compensation insurance with a minimum $1 million Employers' Liability coverage, Commercial General Liability of $1 million, and Business Automobile Liability of $1 million per occurrence, all including waivers of subrogation in favor of the Town. No bid or performance bonds are required.

The contract covers debris generated from public rights-of-way, public property, drainage areas, waterways, and other eligible areas designated by the municipality. The initial term is one year with options to extend for four additional one-year periods if the Town determines extended services are needed. The cost proposal will be evaluated using a weighted labor matrix for positions including Project Manager, Operations Manager, Documentation Manager, Billing/Invoice Specialist, Field Supervisor, Load Site Manager, and Debris Site Manager.

Evaluation criteria are qualifications of the firm (20%), qualifications of staff (20%), technical approach (25%), and cost proposal (35%), with a possible 10-point interview component at the Town's discretion. The contract will comply with FEMA Public Assistance Program guidelines. Questions must be submitted within the Portal no later than 48 hours before the submission deadline; questions submitted outside the Portal or within 48 hours of the deadline will not be answered. The Town encourages women, minority, and veteran-owned businesses to submit proposals.