Tower Analysis & Drawings for Valmont Towers

The State of Michigan Department of Technology, Management and Budget issued a Request for Proposal on November 13, 2017, for tower structural analysis and drawings to support the Michigan Public Safety Communications System (MPSCS), a statewide 800/700 MHz digital trunked radio communication network spanning 59,415 square miles with 248 radio towers. The procurement seeks a licensed professional engineer in Michigan to provide comprehensive structural analysis and design services for Valmont brand towers, including TIA-EIA-222-F and TIA-EIA-222-G standard code structural analysis, tower foundation and structural re-analysis with remediation options, tower modification drawings, and the purchase of structural modification steel to upgrade towers to meet engineering requirements. Deliverables must be priced on a per-tower basis and may include rigorous structural analysis, modification analysis, additional loading scenarios, structural calculations, foundation re-analysis, boring and soil data, drawings with specifications, and tower modification steel, with the State retaining the right to selectively order services for individual towers rather than requiring analysis of all towers simultaneously. The selected contractor must appoint a dedicated representative available 8 a.m. to 5 p.m. EST, establish a toll-free customer service line, and comply with DTMB and MPSCS security policies, with late or improper completion incurring liquidated damages of $5,000 plus $100 per day and unauthorized removal of key personnel resulting in $1,000 per individual per day in damages. Questions were due November 20, 2017, at 12:00 p.m., with answers posted November 21, 2017, and sealed bid proposals due November 28, 2017, at 12:00 p.m. via SIGMA and email to stolickerk@michigan.gov, with an anticipated contract begin date of December 1, 2017 and several central Michigan projects requiring completion by January 1, 2018. The evaluation criteria are weighted as follows: Product Quality (50 points), Delivery Capabilities (25 points), and Vendor Questions Worksheet (25 points), with proposals requiring a minimum score of 80 points to have pricing evaluated; the State reserves the right to conduct facility tours, oral presentations, interviews, reference checks, and background checks during the evaluation process.

The RFP does not impose specific set-asides for disadvantaged enterprises but indicates the State will consider qualified disabled veteran (QDV) status under Michigan law, prior performance with the State, overall economic impact including principal place of performance and Michigan employment, and total-cost-of-ownership factors during award evaluation. The procurement documentation references the existing MPSCS infrastructure detailed in the Site Address Report, which documents 152 multicast and simulcast sites distributed across six regional service centers and 66 Broadband Data Access (BDA) locations serving critical infrastructure and public safety facilities throughout Michigan's lower and upper peninsulas, including sites in Sault Ste. Marie, Kalamazoo County, Genesee County, and Detroit-area locations. No incumbent vendor or current contractor is identified in the RFP documents provided. Pricing must be firm for 365-day periods, with adjustments permitted only upon written justification supported by economic data and documentation of actual cost changes, and the contract term is one year with two optional one-year renewals. The RFP does not specify a budget range or award value in the available documents; however, contracts exceeding $500,000 require approval by the State Administrative Board. Bidder proposals are irrevocable and binding for 180 calendar days from submission, and the State reserves the right to award the contract to the responsive and responsible bidder offering the best value without obligation to accept the lowest price proposal.