Towels and fender covers, rental of, term contract

Palm Beach County Board of County Commissioners, through its Purchasing Department, issued a Request for Quotation (RFQ) for towel and fender cover rental services on a firm fixed-price basis. The procurement encompasses weekly rental of bar towels, microfiber towels, ink towels, shop towels, and fender covers across multiple County locations including Fire Rescue, Fleet Management, Palm Tran Operations, Parks and Recreation Department golf courses, and the Graphics Division, with estimated weekly quantities totaling 4,325 units (2,850 shop towels, 900 bar towels, 300 microfiber towels, 200 ink towels, and 75 fender covers) plus replacement charges. The selected vendor must provide weekly pickup and delivery during normal working hours, perform laundry services according to manufacturer specifications using hypoallergenic detergents, and maintain firm, fixed unit pricing with no escalation clauses for the initial twelve-month contract term and any renewal periods up to four additional twelve-month periods. Required qualifications include vendor registration in the County's Vendor Self Service system, maintenance of Commercial General Liability insurance of at least $500,000 and Business Auto coverage, compliance with E-Verify employment eligibility requirements, and provision of three references demonstrating similar services within the past three years. The RFQ submission deadline was February 24, 2021, at 4:00 p.m. local time, with responses accepted via fax or email, and award shall be made to the lowest responsive, responsible quoter on an all-or-none basis.

The procurement includes set-aside considerations through Small/Minority/Women-Owned Business Enterprise (S/M/WBE) provisions and Local Preference provisions that allow up to 5% price reductions for certified local or Glades businesses. The County is exempt from federal and state taxes and will not be subject to minimum invoice charges, delivery charges, or fuel surcharges, with FOB point designated as destination. The County reserves the right to add or delete delivery locations at no additional cost and to increase or decrease total quantities as necessary. No specific incumbent vendor or budget range was identified in the procurement documents. Award is subject to Board appropriation of funds and compliance with all contractual terms and conditions outlined in the RFQ.