Towels and fender covers, rental of, term contract

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for the rental of towels and fender covers on a term contract basis. The procurement seeks firm, fixed pricing for bar towels, microfiber towels, ink towels, shop towels, and fender covers to be delivered weekly to multiple county locations including Fire Rescue facilities, Fleet Management Division sites, Palm Tran operations centers, Parks and Recreation golf courses, and the Graphics Division. The estimated weekly quantities include 5,000 shop towels, 2,000 bar towels, 500 microfiber towels, 500 ink towels, and 200 fender covers, with replacement charges quoted separately for each item type. Successful quoters must be responsive and responsible vendors capable of providing three references for similar services completed within the past three years, maintaining Commercial General Liability Insurance of $500,000, Business Auto Liability Insurance of $500,000, and Workers' Compensation Insurance. All pricing must be quoted on an all-or-none basis with F.O.B. destination terms, including all shipping, freight, and delivery charges with no minimum order requirements or fuel surcharges permitted. The question deadline is May 13, 2026, with quote submissions due by May 20, 2026, at 4:00 p.m. Palm Beach County local time. The successful quoter will be awarded an initial 12-month contract with four optional 12-month renewal periods, subject to mutual written agreement and appropriation of funds, with an anticipated contract value of $36,000 for the initial 12-month term.

Small Business Development (SBD) program requirements and local preference ordinance provisions apply to the non-federally funded portions of this solicitation, with a potential 5% preference available for local and Glades businesses meeting specified criteria. Quoters must submit a Drug-Free Workplace Certification and Debarment and Suspension Certification along with their responses. The county reserves the right to increase or decrease quantities and add or delete locations at no additional cost to the county. No incumbent vendors or current contractors were identified in the solicitation materials. Weekly delivery with pickup and delivery schedules will be confirmed with designated county representatives at each location, and the county will not accept any minimum invoice charges or billing fees from vendors.