Totes FY27

The City of Philadelphia is requesting quotes for totes (lamp totes for the Library of Accessible Media for Pennsylvanians) as a micro purchase, with quotes due July 7, 2026. This micro purchase will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award as a whole.

Delivery is to the Library of Accessible Media for Pennsylvanians at 1500 Spring Garden Street, Suite 230, Philadelphia, PA 19130. All shipping and freight charges must be incorporated into quoted prices, with pricing quoted FOB Destination Point and firm and fixed for 60 days from submission. Vendors proposing alternate products must specify brand and model numbers with supporting documentation.

The micro purchase threshold is less than $45,000 (adjusted annually by CPI-U from January 1, 2020 and rounded to the nearest $1,000). The contract term is 365 days from the effective date, automatically terminating without notice.

Quotes must be electronically submitted through PHLContracts with a signed Consent and Authorization Agreement either on file in the vendor profile or attached to the quote; quotes lacking this form will not be considered. Submission of the optional LGBTQ Applicant Opportunity Data Form is available. All red validation warnings must be resolved before submission.

Sellers must maintain workers' compensation insurance at statutory limits, general liability insurance with $500,000 per occurrence, and automobile liability insurance with $300,000 per occurrence. The City is exempt from federal excise, transportation, and Pennsylvania sales and use taxes. Payment is made via electronic deposit following delivery and City approval. Sellers must comply with nondiscrimination provisions, ethics requirements, tax obligations, and certify they are not indebted to the City for delinquent taxes or other debts. No delivery or services should commence until formal notification is received from the department.