Toiletries - Riverview Psychiatric Center

The State of Maine Division of Purchases is soliciting competitive quotations for toiletries supplies for Riverview Psychiatric Center, with bids due February 28, 2013. All bids must be submitted electronically through the State of Maine's Vendor Self Service (VSS) platform; faxed or emailed submissions are not acceptable.

The scope comprises twenty-three line items of personal hygiene and grooming products, including combs, shampoo, hairbrushes, toothbrushes, toothpaste, body wash, conditioner, antiperspirant, shaving cream, hand sanitizer, nail clippers, emery boards, fabric softener sheets, tampons, sanitary napkins, and a wall-mounted hand sanitizer dispenser. Annual usage estimates range from 1 to 180 cases per item, depending on the product category. All products are specified with manufacturer style numbers from Bob Barker Co. Bidders must submit physical samples marked with bid item numbers and descriptions no later than bid opening to Sue Garcia at the Division of Purchases in Augusta, Maine.

The contract period is one year beginning immediately through February 28, 2014, with two optional one-year renewal periods. All deliveries must be FOB Destination with transportation charges fully prepaid by the contractor and completed within 10 working days of order receipt. Pricing must be net, all-inclusive, and firm for the entire contract duration. The successful vendor must accept the Maine Procurement Card with no surcharges permitted, and pricing must be identical regardless of payment method.

Award will be made to the lowest-priced bidder whose submission fully meets specifications and provides the best value to the State, with price receiving a minimum of 25 percent weighting among evaluation criteria including quality, conformity with specifications, and delivery performance. The State reserves the right to reject any quotations, waive irregularities, and accept partial bids. Questions must be posted on VSS at least 48 hours before the submission deadline.