TJPDC-2026-02 Website Management and Digital Communications Services

The Thomas Jefferson Planning District Commission (TJPDC) is soliciting proposals for Website Management and Digital Communications Services, a three-year term with two optional three-year renewal periods, with proposals due October 21, 2026 at 5:00 p.m. and questions due October 9, 2026. The TJPDC serves the City of Charlottesville and the Counties of Albemarle, Fluvanna, Greene, Louisa, and Nelson in Virginia.

The scope encompasses management and technical support of six public-facing websites (tjpdc.org, ca-mpo.org, waterstreet.tjpdc.org, rideshareinfo.org, pathva.org, and rivannariverbasin.org), including WordPress and Elementor administration, hosting and domain management, security and maintenance, content publishing with 24-hour turnaround for routine requests, document archive integration, website development and enhancements, web design and technical leadership, troubleshooting and technical support, Mailchimp email marketing platform support, and graphic design services for reports and infographics.

The TJPDC will evaluate proposals using competitive negotiation methodology with the following point allocation: experience and qualifications of key personnel, 40 points; references (minimum three required with contact information and work summaries), 30 points; cost with reasonable hourly estimates for nonprofessional services, 30 points; and MBE/WBE/DBE participation, 3 points. The selection committee will make a decision within seven business days of the closing date, with notification expected by November 4, 2026.

Proposals should include the vendor's legal name, address, telephone number, key personnel qualifications, descriptions of prior similar projects, three client references, and estimated costs. Submissions are accepted via eVA, email (kwythe@tjpdc.org or cjacobs@tjpdc.org), mail to 401 E. Water Street, Charlottesville, VA 22902, or in person. Late or incomplete proposals will not be considered. Contractors must comply with Title VI Nondiscrimination Assurance, US DOT 1050.2A Appendices A–E, and TJPDC General Terms and Conditions. The TJPDC reserves the right to reject any or all proposals and encourages minority and women-owned business enterprises to respond.