Title V Compliance Reporting and GCCS Design, Construction & Maintenance

Escambia County Waste Services Department is seeking proposals from qualified engineering firms to provide comprehensive services for the Perdido Landfill, focusing on Title V compliance reporting, landfill gas collection and control system (GCCS) design, and limited construction and maintenance activities. The procurement is structured as a Request for Qualifications (RFQ) with a three-year initial contract term and options to renew for two additional one-year periods. Specific deliverables include weekly flare operating reports, monthly wellfield reports, quarterly surface emissions monitoring, annual flare testing, and annual operating reports. Evaluation criteria will assess proposals based on four key areas: availability of local staff (10 points), knowledge of existing site conditions (35 points), landfill gas wellfield operating experience (30 points), and knowledge of Title V permitting and reporting (25 points). Proposals are due December 15, 2025, at 1:00 p.m., with a deadline for questions set for December 1, 2025, at 2:00 p.m. Submissions must be electronic through the county's e-procurement portal and limited to 20 pages, excluding required county documents.

The contract will be awarded to a single vendor, with no specific set-aside designations for disadvantaged enterprises mentioned. Firms must demonstrate professional capabilities by providing Professional Errors and Omissions insurance with minimum limits of $1,000,000 per wrongful act and $2,000,000 aggregate, along with General Liability coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate. Respondents must include certificates of authority to conduct business in Florida, current business tax receipts, W-9 forms, E-Verify certifications, and various compliance certifications. A local preference policy is in effect, allowing qualified local businesses to match non-local bids within specified price thresholds. While no specific budget range is provided, the comprehensive nature of the services suggests a significant contract value. Potential respondents must be prepared to provide lump sum proposals with fully disclosed fees and costs, and demonstrate expertise in landfill gas system management, environmental compliance, and technical reporting.