Title Searches on Abatement Properties

Fort Bend County is seeking a single vendor to provide comprehensive title search services for abatement properties through a competitive quote process. The procurement opportunity requires the selected contractor to perform detailed public records examinations, investigate property title chains, review legal documents, search legal proceedings, and verify current property ownership. Vendors must submit electronic quotes through the Bonfire Portal by January 23, 2026, at 10:00 AM Central Time. The contract term will extend through September 30, 2026, with potential renewable options for three additional years if mutually agreed upon. Deliverables include preliminary title reports within five business days of engagement and final reports within ten business days of title defect resolution. Evaluation criteria will focus on the lowest and best vendor meeting specifications, with consideration given to quote compliance, delivery timelines, and user department needs. Vendors must submit unit pricing per title search, with all expenses included and no additional fees permitted.

The contract may be funded through the U.S. Department of Housing and Urban Development Community Development Block Grant Program, which will require contractors to comply with federal and state regulations. Vendors must provide proof of insurance, complete a W-9 form, submit tax and residence certifications, and demonstrate current registration on the Texas Comptroller Taxable Entity website and SAM.gov. While no specific set-aside designations are mentioned, contractors must meet comprehensive administrative and regulatory requirements. The county is exempt from federal excise and state and local sales taxes. Though no specific budget range is provided, the solicitation indicates that no minimum or maximum quantity of title searches is guaranteed. Contractors will be responsible for prepaying all costs related to materials, labor, supervision, equipment, delivery, installation, and freight, which must be incorporated into their quoted prices.