Title Search and Update Services and Tax Sale Deed Preparation Services

Greenville County is seeking sealed proposals for Title Search and Update Services and Tax Sale Deed Preparation Services through Procurement Services Division RFP #24005. The county requires vendors to perform comprehensive title searches and prepare tax sale deeds for properties sold at the annual county tax sale, with an estimated volume of 365 title searches and 150-225 tax deed preparations. Vendors must conduct 20-year title searches under the supervision of a South Carolina-licensed attorney, identifying all property owners and mortgage holders, and preparing tax sale deeds using a provided standard form. Specific qualifications include comprehensive documentation, including detailed property information summary sheets. The evaluation will be based on four equally weighted criteria: responsiveness to the solicitation, experience and past performance, references, and pricing. Critical deadlines include an electronic proposal submission due date of July 18, 2023, at 3:00 pm, with a proposal review period from July 18-31, 2023, a tentative award date of July 31, 2023, contract negotiations from August 1-15, 2023, and a projected notice to proceed by August 15, 2023.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including $1,000,000 in comprehensive general liability, $1,000,000 in automobile liability, statutory workers' compensation, and professional errors and omissions insurance. Contractors must comply with the Illegal Immigration Reform Act and provide references from previous similar work. While specific budget ranges are not disclosed, the Sample Services Agreement indicates that total contract payments will not exceed a yet-to-be-determined amount, with potential contract extension options for up to four additional one-year terms. Payment terms require the county to process invoices within ten days of receipt and pay in full within thirty days. All legal matters will be governed by South Carolina law, with any disputes handled in Greenville County courts. The contract will require vendors to maintain strict confidentiality and adhere to all applicable legal and regulatory requirements.