Title IV-E Claims Assistance C6064

The Commonwealth of Kentucky, Cabinet for Health and Family Services (CHFS), Department for Community Based Services is issuing RFP 736 2600000209 for Title IV-E Claims Assistance services. This is a personal services contract seeking a qualified vendor to provide onsite and remote technical assistance regarding Title IV-E expenditure and eligibility data to enable the state to produce timely and accurate quarterly Title IV-E Maintenance and Administrative Claims for State Fiscal Years 2027 and 2028. The scope of work encompasses six service categories totaling 2,800 estimated hours: onsite technical assistance regarding expenditure and eligibility data (1,000 hours), assistance in planning the Title IV-E audit (100 hours), Family First Foster Care Prevention Services Act updates (350 hours), prevention claiming management (650 hours), Title IV-E eligibility redetermination management (500 hours), and independent systematic review (200 hours). The vendor must provide guidance on Title IV-E calculations, quality control procedures, support for Family First Prevention Services Act implementation, data management through the Kentucky Worker Information System (TWIST), maintain a claim database, support 22+ Title IV-E claim files, and deliver quarterly reports and audit support materials. The contractor must demonstrate at least five years of Title IV-E experience, including at least one year of Family First Prevention Services Act experience, and provide references from three agencies with which they have contracted for similar services. Required insurance includes Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Professional Liability Insurance of $1,000,000 per claim, and Automobile Liability Insurance if applicable; the vendor must also maintain Business Continuity, Disaster Recovery, and Information Security Plans including annual vulnerability assessments and penetration testing. The initial contract term runs from July 1, 2026 through June 30, 2028, with renewal options for up to two additional two-year periods subject to Finance and Administration Cabinet approval and Legislative Research Commission review. Written questions were due by April 8, 2026, with vendor question responses issued by April 22, 2026; proposals are due by May 13, 2026 at 2:00 PM Eastern Time. Evaluation criteria allocate 800 points for technical qualifications, 500 points for cost, and up to 200 points for oral presentations if required, with a minimum threshold of 480 points on the technical evaluation for proposal consideration.

The procurement solicitation does not specify set-aside designations or restrictions on types of organizations eligible to respond. The current vendor performing these services is Sivic Solutions Group LLC. Vendors must comply with federal requirements under 2 CFR Part 200, including debarment certification, lobbying restrictions, non-discrimination provisions, clean air and water standards, and artificial intelligence disclosure requirements. Successful vendors must execute a Business Associate Agreement (BAA) compliant with the Health Insurance Portability and Accountability Act (HIPAA) and the HITECH Act, requiring implementation of administrative, physical, and technical safeguards for Protected Health Information (PHI), with breach notification requirements within five calendar days of discovery and affected individual notification within sixty days. The contract requires all-inclusive hourly rates submitted on a cost proposal form, with pricing structured on total billable hours and travel costs necessary to complete quarterly claims packages and reports using one blended rate per task; the specific budget will be determined at the time of award and has not been disclosed in the solicitation materials.