Title Company Services

Miami-Dade County Strategic Procurement Department is requesting proposals for title company services to provide certified ownership and encumbrance reports for tax deed applications and related title services under an Expedited Purchasing Program, with proposals due September 11, 2026 at 2:00 p.m. EST. A 10% Small Business Enterprise selection factor and a 5% local Certified Veteran Business Enterprise preference apply.

Proposers must hold a valid State of Florida title agency license maintained throughout the contract duration. The scope encompasses approximately 4,500 O&E reports annually for tax deed applications and County-owned surplus property, plus probate record searches, deed validity determinations, foreclosure proceedings searches, title insurance commitments and policies, closing services, title search reports, certificates of title, title plant services, surveying services, and technical or expert assistance. Services are structured as flat-fee rates per unit with separate pricing for standard and expedited work.

The County anticipates awarding up to five contracts across three groups: Group A (Office of Real Estate and Development) with up to three awards, Group B (Department of Transportation and Public Works) with one award, and Group C (Regulatory and Economic Resources Department and Department of Environmental Resource Management) with one award. The contract term is five years with potential renewal for an additional sixty months and extension options up to one hundred eighty calendar days. Pricing must remain firm and fixed for the initial term and any extensions at current market rates. A two percent user access program fee applies to all contract sales and utilization.

Evaluation allocates 25 points for proposer experience and qualifications, 25 points for key personnel qualifications, 35 points for approach to services, and 15 points for pricing. Proposers must provide certificates of insurance including workers' compensation, commercial general liability ($1 million each occurrence, $2 million aggregate), professional liability or errors and omissions ($1 million each occurrence, $2 million aggregate), and cyber liability ($1 million each occurrence, $2 million aggregate). Payment is due within forty-five calendar days of invoice receipt, with one percent monthly interest accruing on unpaid balances after thirty days.