Tires, Tubes, Repairs and Recaps

The Town of Cortlandt Purchasing Department in Westchester County, New York is soliciting bids for Bid #2025-10, which covers comprehensive tire and service procurement across four distinct categories: passenger cars/vans/light trucks, medium and heavy duty trucks, farm/construction equipment, and optional miscellaneous tire services. The contract will run for one year from September 23, 2025, through September 23, 2026, with potential extensions for up to three additional 12-month periods. Vendors must provide detailed pricing through a flat discount mechanism from manufacturer's published price lists, including specific service fees for dismounting/mounting, tire repairs, valve stem installations, and tire disposal. The bid requires vendors to demonstrate robust road service capabilities, including a two-hour emergency response time and the ability to pickup, repair, and return fully serviced tires within 24-48 hours. Evaluation will be based on projected vehicle volumes across categories, with specific considerations for tire brands like Bridgestone/Firestone, Goodyear, Michelin, and Hankook. The bid opening is scheduled for August 14, 2025, at 2:00 PM, and interested vendors can download bid documents from www.empirestatebidsystem.com or contact BidNet at 800-835-4603 for assistance.

While the bid documents do not explicitly mention specific set-aside designations for disadvantaged enterprises, they provide comprehensive requirements for vendor participation. The procurement appears open to qualified tire and service providers capable of meeting the detailed technical and service specifications. Vendors must demonstrate comprehensive capabilities across multiple tire categories, including emergency road service, tire repair, and replacement for various vehicle types. The Town of Cortlandt has structured the bid to accommodate multiple vendors across different tire categories, suggesting potential for multiple award scenarios. Although specific budget ranges are not explicitly stated, the bid references projected volumes of 5 vehicles for passenger cars, 80 vehicles for medium/heavy trucks, and 15 vehicles for farm/construction equipment, which provides insight into potential contract value. Interested vendors must submit detailed pricing structures, including manufacturer discounts, service fees, and demonstrate the technical capacity to handle diverse tire service requirements across different vehicle types and emergency service scenarios.