Tire services, term contract

Palm Beach County, Florida is issuing an Invitation for Bid (IFB) for a tire services term contract covering comprehensive tire repair, replacement, mounting, balancing, and related services for county-owned vehicles and equipment. The solicitation divides services into four lots based on geographic location (east and west of 20 Mile Bend) and tire supply responsibility, with Lots #1 and #2 requiring contractor-supplied replacement tires and Lots #3 and #4 where the county provides tires. Services must be available 24 hours per day, 7 days per week, and 365 days per year, with response times ranging from 30 minutes for emergency road service to 24 hours for facility-based service. Qualified bidders must represent either Bridgestone/Firestone or Michelin tire manufacturers and provide evidence of authorized dealer status, a licensed repair facility in Palm Beach County, a minimum of three equipped service trucks staffed with TIA-certified personnel, and appropriate insurance coverage. Pricing follows a time-and-material model with unit prices for various service categories weighted by utilization factors, while replacement tire pricing for Lots #1 and #2 must conform to the current Florida Sheriff's Association Tire & Related Services Contract. The bid submission deadline is January 6, 2022 at 4:00 p.m., with a contract term of twelve months and options to renew for four additional twelve-month periods.

The solicitation includes a Small Business Enterprise (SBE) and Minority/Women Business Enterprise (M/WBE) affirmative procurement initiative allowing certified SBE bids within 10 percent of the lowest non-small business bid to receive consideration for award. Local preference ordinances provide a 5 percent reduction in evaluated bid price for Palm Beach County-based businesses. Bidders must comply with numerous requirements including criminal history background checks for personnel accessing critical facilities, drug-free workplace certification, E-Verify employment eligibility verification, and commercial non-discrimination certifications. The county anticipates expenditures of approximately $788,000 over the contract term, though it reserves the right to increase or decrease this amount based on actual needs. The county further reserves the right to make multiple awards designating a primary and secondary awardee for each tire manufacturer to ensure service continuity and competitive alternatives.