Tire services, term contract

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid #21-024/SS for tire services under a term contract with a deadline of March 11, 2021, at 4:00 p.m. local time. The procurement seeks comprehensive tire service capabilities for diverse vehicle types including passenger vehicles, light and medium/heavy duty trucks, trailers, industrial equipment, farm/off-road equipment, and Fire Rescue crash trucks. Services encompass tire repair, tire replacement, installation of spare tires, wheel cleaning and powder coating, and stand-by tire service during severe weather conditions across two geographical lots divided by 20 Mile Bend, with Lot #1 covering eastern areas and Lot #2 covering western areas including Belle Glade/Pahokee. The solicitation specifies three tire manufacturers: Goodyear, Bridgestone, and Michelin. Successful bidders must maintain minimum qualifications including at least three service trucks equipped with specified tools and equipment, TIA-certified personnel, $1,000,000 Commercial General Liability and Business Auto Liability insurance coverage, compliance with Palm Beach County Criminal History Records Check Ordinance, and E-Verify employment eligibility verification. Pricing must be based on the current Florida Sheriff's Association (FSA) Tire & Related Services Contract with firm, fixed unit prices for service calls, tire repair, tire replacement, and spare tire installation, while parts pricing requires a single fixed percentage discount or markup applied to specified price list types. Critical response time requirements include thirty-minute response for emergency road service during business hours with 1.5 times pricing for after-hours calls, five-hour response times for stand-by service during severe weather, and twenty-four-hour response times for on-site service at County facilities.

The procurement includes an Affirmative Procurement Initiative (API) providing preference to certified small business enterprises (SBEs) whose bids fall within ten percent of the lowest non-small business bid. No incumbent vendors or current contractors were identified in the solicitation documents. The contract structure provides a twelve-month initial term with four optional twelve-month renewal periods subject to mutual written agreement and Board appropriation of funds. The anticipated contract value during the initial term is $788,000, establishing the budget range for this service procurement. All bidders must be authorized dealers or resellers of the specified tire manufacturers to be eligible for award.