Tire Retreads and Repairs

The Commonwealth of Kentucky's Kentucky Transportation Cabinet (KYTC), Division of Purchases, issued Request for Bid (RFB) 605 2300000707 on behalf of the Division of Equipment to procure truck tire retreading and repair services. The solicitation seeks bids for tubeless tire retreading services in size 11R22.5 with regular and heavy tread designs, including estimated quantities of 75 units of truck tire retreading (388DR4), 75 units of truck tire retreading (388BDM), 25 units of section repairs, 20 units of nail hole repairs, 20 units of bead repairs, 12 units of spot repairs, 50 units of tire disposal, and 25 units of case credit. Retread manufacturers must hold a Certified Quality Assurance Inspection Facility Program certification from either the International Tire and Rubber Association (ITRA) or Tire Association of North America (TANA) to qualify for award. The evaluation criterion is price-based, with the lowest-priced bidder receiving the maximum 100 points and contract award. All bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) eProcurement system at https://vss.ky.gov by May 5, 2023, at 1:30 PM Eastern Time; written questions were due April 27, 2023, with Commonwealth responses issued April 28, 2023. The master agreement contract period runs from June 1, 2023, through May 31, 2024, with options to extend for four additional one-year renewal periods subject to written approval and potential renegotiation.

The Commonwealth reserves the right to apply reciprocal preferences for Kentucky resident bidders and preferences for qualified bidders, including Kentucky Correctional Industries (20 percent preference) and qualified nonprofit organizations (15 percent preference). The successful bidder must maintain contractor's general liability insurance of $1,000,000 per occurrence and Kentucky workers' compensation insurance, with certificates of insurance required within ten days of award notification. The contractor bears all responsibility for pickup and delivery of tires, including transportation costs, and must track all casings throughout the retreading process and return completed retreaded tires to the KYTC Transportation Warehouse in Frankfort; KYTC will not request pickup of fewer than five casings. All spot repairs must be included in the retread price with no separate charges permitted. Additionally, all bidders must submit an Annual Affidavit for Bidders, Offerors, and Contractors attesting that the bidder has not knowingly violated Kentucky campaign finance laws, and bidders must be registered in the Commonwealth eProcurement System prior to submission. The anticipated award date is May 15, 2024, though specific award values or budget ranges were not disclosed in the solicitation materials.