Tire Mileage and Leasing Program

AC Transit (Alameda-Contra Costa Transit District) is soliciting proposals for a Tire Mileage and Leasing Program to provide radial tire leasing and comprehensive tire maintenance services for approximately 619 buses across four operating divisions, with proposals due November 6, 2026 at 2:00 p.m. PT. No SBE goal applies to this opportunity.

The scope covers tire leasing and maintenance including mounting, dismounting, balancing, rotating, re-grooving, recapping, and maintenance across all fleet types and sizes. The District will lease four tire sizes: 315/80R22.5 Load Range J; 305/70R22.5 Load Range L; 315/80R22.5 Load Range L; and 305/85R22.5 Load Range L, with approximately 23.3 million total fleet miles annually plus monthly service charges on a firm fixed cost-per-mile pricing structure. Qualified contractors must demonstrate minimum five years of verifiable experience in tire mileage and leasing programs, possess adequate financial resources and facilities, maintain current California business licenses, and comply with RMA and TIA standards and all applicable safety regulations.

AC Transit intends to award a five-year fixed-unit-price contract to a single successful offeror, with contract execution expected by January 1, 2027. Key personnel, including a dedicated Account Manager, must remain available for the duration without substitution without District approval. Proposals must be submitted electronically via the AC Transit Supplier Portal with all required forms in PDF format and price proposals in Excel format. Offerors must submit financial statements for the previous three years and current certificates of insurance evidencing ability to meet minimum insurance requirements.

Evaluation criteria are company qualifications and experience (20%), project understanding and technical approach (25%), key personnel qualifications (15%), safety and quality control (15%), reporting and technology capabilities (5%), transition and implementation planning (5%), and reasonableness of cost (15%). A pre-proposal conference is available but not mandatory.