Tire bid FY-2026- FY2028

Barrow County Schools Transportation Department in Winder, Georgia, is soliciting competitive bids for tire procurement and related fleet maintenance services for fiscal years 2026 through 2028. The procurement encompasses new tires in two primary sizes (11R22.5 and 255/70R22.5, Load Range G), retread tires with highway tread patterns, and comprehensive tire services including mounting, dismounting, balancing, repairs, and emergency road service. All tires must meet Federal Government Specifications ZZ-T-00381N and Federal Motor Vehicle Standards #117 and #119, with Class A first-line grade certification required. Vendors must provide weekly sales representative visits, coordinated scheduled pickups and deliveries, emergency service availability outside standard business hours, and hard copy inventory tracking with EPA-mandated scrap tire records. The evaluation criteria include vendor history, references, reliability, product availability, price, and overall value, with the board reserving the right to award by individual line item, specific category, or in entirety to one or multiple vendors. Bids are due by 9:00 a.m. on July 23, 2025, submitted via email to barbara.puckett@barrow.k12.ga.us, with a bid opening scheduled for July 14, 2025, at 2:30 p.m. Delivery windows operate Monday through Friday from 8:00 a.m. to 5:00 p.m. during August through May, and Monday through Thursday from 7:30 a.m. to 2:30 p.m. during June through July.

The solicitation document does not specify any set-aside designations or restrictions limiting response to particular vendor categories such as disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. Vendors must maintain adequate storage capacity for up to 48 mounted units and provide affidavits confirming compliance with federal specifications and warranty details. Insurance requirements include mandatory minimum coverage of $1,000,000 for automobile liability, $2,000,000 general aggregate, and statutory workers' compensation coverage. All pricing submissions must include separate line items for mounted tire programs, dismounting, mounting, valve stems, disposal, wheel refinishing, balancing, service calls, and road service during regular and after-hours periods, with all shipping and delivery costs included in pricing. The contract may be terminated with 30 days' written notice for performance failure or contract violations. No specific award value or budget range is disclosed in the bid documents.