Time-Correlated Single Photon Counting System (UW-MAD) [17-0066]

The University of Wisconsin-Madison is seeking bids for a Time-Correlated Single Photon Counting (TCSPC) System through its Purchasing Services department, located in Dane County, Madison. The procurement involves acquiring a sophisticated scientific instrument with four initial channels, upgradeable to a minimum of eight channels, intended for time-of-flight LiDAR imaging applications within the Biostatistics and Medical Informatics department. The system must be compatible with existing Politecnico Di Milano instrumentation and the University's prototype single photon avalanche diode (SPAD) detectors. Key deliverables include a fully functional TCSPC system with installation and operation manuals, meeting stringent technical specifications. Evaluation criteria will focus on the lowest net unit price that best serves the University's interests, with bidders required to provide FOB Destination pricing that includes delivery charges and associated risks. Critical procurement dates include written questions due by April 13, 2017, and final bids due on April 20, 2017, at 2:00 PM CDT. The University reserves the right to conduct product demonstrations and vendor site visits at its discretion.

The contract includes specific provisions to promote diversity in procurement, with a commitment to awarding at least 5% of the contract price to minority business enterprises, women-owned businesses, and disabled veteran-owned businesses where feasible. Bidders must comply with Wisconsin and federal procurement requirements, including nondiscrimination and affirmative action provisions. The procurement includes a mandatory one-year equipment warranty and requires vendors to demonstrate compatibility with existing SPAD instrumentation. An extensive 30-day acceptance testing period is mandated, with a potential 15-day extension, during which the University can reject equipment that does not meet specifications, requiring the contractor to remove the equipment at their own expense and return all payments. While no specific budget range is explicitly stated, the procurement involves a sophisticated scientific instrument with potential for future expansion from four to eight channels. For imported items where the University is the Importer of Record, custom charges and fees will be determined separately by a University-designated customs broker and should not be included in the initial bid pricing.