Timberville Waste Collection Services

The Town of Timberville, located in Rockingham County, Virginia, is seeking proposals for solid waste collection services through a competitive Request for Proposals (RFP) process. The procurement covers comprehensive waste management for approximately 1,100 customers, including single-family homes, duplexes, townhomes, apartment complexes, and qualifying businesses. The scope of services requires weekly curbside trash collection using contractor-provided 96-gallon totes, along with dumpster collection for six public facilities ranging from 2-4 cubic yards in size. Key deliverables include special "at the door" pickup services for up to 5% of stops designated for elderly or disabled residents, and additional collection capacity during spring and autumn cleanup periods. The contract will be for two years, beginning July 1, 2025, with an option for one additional one-year extension. Proposals are due by March 7, 2025, at 4:00 P.M., and contractors must submit per-location monthly rates that include the cost of totes, with separate pricing for additional totes and cleanup periods. Evaluation criteria will likely include pricing, service capabilities, and compliance with specified insurance requirements.

The RFP does not specify explicit set-aside designations or restrictions for disadvantaged business enterprises. Contractors must demonstrate substantial insurance coverage, including workers compensation, $1 million in commercial general liability, $1 million in automobile liability, $2 million in environmental impairment liability, and $1 million in professional liability per staff member. While specific budget ranges are not disclosed, the Town will separately bill for collection services, with tipping fees at the Rockingham County Landfill to be billed directly by the county. The Town reserves the right to accept or reject proposals and may award the contract to a bidder other than the lowest proposer if deemed in the Town's best interest. Potential bidders should carefully review the full RFP document to understand the comprehensive requirements, including technical specifications for waste collection equipment, reporting obligations, and performance standards. The procurement appears designed to secure a reliable, comprehensive waste management service that meets the specific needs of the Timberville community.