THVC Emergency Temp. Nursing Service-RN, LPN, CMA, and CNA

The Commonwealth of Kentucky Department of Veterans Affairs is issuing a Request for Proposal to procure emergency temporary nursing services for Thomson-Hood Veterans Center (THVC), a 285-bed long-term care facility located in Wilmore, Kentucky in Hart County. The procurement seeks qualified vendors to supply Registered Nurses (RNs), Licensed Practical Nurses (LPNs), Certified Nursing Assistants (CNAs), and Certified Medication Aides (CMAs) on an as-needed basis exclusively for emergency staffing situations when THVC is short-staffed and unable to reschedule existing personnel. Vendors must maintain a current pool of qualified staff within a 60-mile radius of THVC and be available to respond to emergency staffing requests within approximately 24 hours. Mandatory technical proposal components include three professional references, corporate experience resumes, and a current listing of available staff within the 60-mile radius, with evaluation based on technical merit (600 points maximum), cost (400 points maximum), and potentially oral presentations (200 points maximum) for a total of 1,200 possible points. Mandatory requirements for responsiveness include proof of current Kentucky Secretary of State business registration and current medical malpractice insurance, with proposals lacking these items deemed non-responsive. Cost proposals must separately itemize regular pay, holiday pay, shift differential pay, and overtime pay for each nursing position classification. The RFP was released on February 25, 2026, with written questions due by March 9, 2026, and proposals due by April 1, 2026, at 3:00 PM EST; no bidders' conference is required. The anticipated contract award date is July 1, 2026, with an initial term running through June 30, 2028, and the Commonwealth reserves the right to renew for up to two additional two-year periods subject to appropriate approvals.

This is a multi-vendor procurement with multiple vendor awards anticipated, with work distributed based on vendor availability to meet THVC's facility needs. The RFP contains no specific set-aside designations or restrictions limiting participation to particular types of organizations. All awarded vendors must maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Professional Liability Insurance of $1,000,000 per claim, with the Commonwealth listed as additional insured. Prior to assignment, all vendor staff must complete and pass background checks, drug screening, fingerprinting, Office of Inspector General (OIG) checks, and tuberculosis testing at the vendor's expense. The Commonwealth has not provided a budget estimate or contract value range and reserves the right to reject all proposals or negotiate fair and reasonable compensation rates after evaluation. The procurement is subject to Kentucky procurement statutes, nondiscrimination requirements, and compliance with applicable state labor and tax laws, with all payments contingent upon submission of invoices on forms prescribed by the Legislative Research Commission Government Contract Review Committee.