THVC Emergency Temp. Nursing Service-RN, LPN, CMA, and CNA

The Commonwealth of Kentucky Department of Veterans Affairs is issuing a Request for Proposal for emergency temporary nursing services at Thomson-Hood Veterans Center (THVC), a 285-bed long-term care facility in Wilmore, Kentucky. This multi-vendor procurement seeks qualified vendors to provide emergency staffing for Registered Nurses (RN), Licensed Practical Nurses (LPN), Certified Nursing Assistants (CNA), and Certified Medication Aides (CMA) to fill gaps when THVC experiences staffing shortages due to various circumstances and cannot reschedule existing personnel. Mandatory requirements include current business registration with the Kentucky Secretary of State, medical malpractice insurance, Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and Professional Liability Insurance with minimum limits of $1,000,000 per claim. Vendors must provide current national background checks with fingerprinting at their own expense and maintain a current listing of available nursing staff within a 60-mile radius of THVC. Technical evaluation criteria (600 points) include three professional references (150 points), offeror's resume and experience (150 points), and a listing of current staff capabilities (300 points), while cost proposals (400 points) must separately itemize regular pay, holiday pay, shift preference pay, and overtime pay for each nursing position; optional oral presentations are valued at up to 200 additional points. Written questions are due March 9, 2026, with proposals due April 1, 2026, at 3:00 PM EST, with contract performance anticipated to begin July 1, 2026.

The RFP does not indicate any set-aside designations or restrictions limiting responses to specific categories of organizations such as disadvantaged enterprises, small businesses, or minority-owned vendors. No incumbent vendors or current contractors are referenced in the available documentation. The contract is structured as a two-year term from July 1, 2026, through June 30, 2028, with options to renew for up to two additional two-year periods subject to approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee. Specific award values or budget ranges are not disclosed in the RFP summary, though compensation terms are to be negotiated fairly and reasonably, with pricing to be evaluated separately from technical qualifications. The Commonwealth reserves the right to negotiate contract terms and to reject any or all proposals submitted.