Third party billed medical supplies

The Veterans Home at Holyoke (VHH), a Massachusetts state agency, is soliciting qualified bidders through Request for Responses MEDBOUTSRFR2026 to provide and deliver prescribed third-party billed medical supplies, with responses due November 9, 2026. Contractors must demonstrate commitment to purchasing from certified minority- and women-owned and small businesses under the Commonwealth Terms and Conditions, a purchasing commitment rather than a set-aside.

Item quantities, delivery schedules, performance requirements, and the required response forms sit in the RFR attachment, and bidders must submit a completed Business Reference Forms package. Administrative prerequisites include a Massachusetts Substitute W-9, which is mandatory before award; an EFT Authorization Agreement with original signatures (facsimile signatures are not accepted) and a five-day pre-certification period; and a Contractor Authorized Signatory Listing, required for all contractor types except sole proprietors and individual contractors.

Commonwealth terms govern performance and payment. Contractors are compensated only for performance delivered and accepted, with all payments subject to appropriation and state finance law. The contractor bears risk of loss until acceptance, must retain records for six years after final payment, and must obtain advance written Department authorization for all subcontracts. The Commonwealth retains ownership of deliverables purchased with state funds, and Massachusetts law governs, with jurisdiction in Massachusetts state or federal courts.

The opportunity posted October 27, 2026.