Thermoplastic Pavement Marking Installation and Removal

The City of Edinburg Public Works Department, located in Hidalgo County, Texas, is soliciting bids through Invitation for Bid (IFB) #2025-14 for Thermoplastic Pavement Marking Installation and Removal services within city limits. The procurement requires qualified vendors to install reflective thermoplastic pavement markings, remove existing markings in various widths (4", 8", 12", 24"), eliminate prefabricated markings (arrows, words), and prepare surfaces for new installations. Deliverables include the application of thermoplastic markings using an extruded push-behind hand liner applicator method with .100 mil thickness finished with glass beads to meet TXDOT specifications, along with sealer applications prior to striping. The bid encompasses 37 line items with quantities measured in linear feet and individual units, covering multiple pavement marking types and surface preparation activities. Required qualifications include comprehensive insurance coverage (workers' compensation, general liability, auto liability, and professional liability), with the City of Edinburg listed as an additional insured, along with compliance documentation including conflict of interest disclosures, non-collusion affidavits, and certifications per Texas legislative requirements (House Bill 89, Senate Bill 13, and Senate Bill 19). The pre-bid meeting is scheduled for April 25, 2025, at 10:00 am via Zoom, with written questions due by May 2, 2025, and sealed electronic bids required by May 13, 2025, at 3:30 pm. The contract period runs from February 25, 2025, to February 25, 2026, with an option for a 75-calendar-day extension at the City's discretion, and liquidated damages provisions range from $50 to $800 per day depending on the contract amount for project delays.

The procurement documents do not specify set-aside designations for disadvantaged enterprises or restrictions limiting eligible bidders to particular organizational types; however, the City has provided a Contractors List for Pavement Markings identifying three Texas-based firms—Valley Striping Corporation (Weslaco), Pavement Marking, Inc. (Donna), and Prime Mark Striping Services LLC (Houston)—as potential qualified contractors with specialized pavement marking experience. The electronic bidding system is administered in compliance with Texas Local Government Code Section 252.0415 and requires submission through the City's electronic service provider with encrypted data transmission (SSL and AES encryption) and atomic clock synchronization for bid security and confidentiality. The specific award value or total project cost is not disclosed in the summary materials, though the contract agreement references an amount to be determined in Attachment A, with payment terms requiring payment within 30 days of invoice receipt. Interested vendors must comply with all technical specifications outlined in the Downtown Square project agreement and submit all required documentation electronically by the stated deadline to be considered for award.