Thermal/infrared imaging & ultrasound SRV electric equip, TC

Palm Beach County's Board of County Commissioners Purchasing Department issued a Request for Quotation (RFQ) on January 9, 2018, for thermal/infrared imaging and ultrasound services for electrical equipment on a term contract basis, with quotations due by January 22, 2018, at 4:00 p.m. Palm Beach County time. The procurement seeks a qualified vendor to provide non-intrusive, non-destructive survey analysis and reporting services for electrical equipment in the 15kV, 4160kV, and 480V voltage classes at various County locations during normal business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.). The scope of work includes on-site thermal/infrared imaging services, ultrasound technology to detect corona and tracking conditions in metal-clad switchgear, comprehensive reports in Adobe Acrobat format delivered within five business days of inspection, and severity assessment using a four-point classification scale, with an estimated annual quantity of 450 hours of service. All personnel performing testing must have a minimum of five years of thermal/infrared testing experience on electrical panels and equipment in commercial and industrial facilities, with documentation of SNT-TC-1A certification provided upon request. Equipment requirements specify a long-wave uncooled Focalplane Array Camera with sensitivity as low as 0.1 degrees Celsius, accuracy of +/- 2 percent, and temperature range capability from -200 to 15,000 degrees Celsius with digital image storage capability. Vendors must submit a firm, fixed hourly rate that is all-inclusive of manpower, materials, tools, travel, fuel, mileage, mobilization, demobilization, and all incidental expenses, with award made on an all-or-none, total offer basis to the lowest responsive and responsible vendor.

The RFQ incorporates Small Business Enterprise (SBE) and local preference programs, with qualified SBE vendors within 10 percent of the lowest responsive bid eligible for award consideration. The successful vendor will be awarded a twelve-month term contract with the option to renew for four additional twelve-month periods at the discretion of the County, subject to mutual written agreement and appropriation of funds. Vendors must carry a minimum of $500,000 Commercial General Liability Insurance, $500,000 Business Auto Liability Insurance, and Workers' Compensation Insurance as mandatory requirements. The County will order on an as-needed basis with no minimum order requirements, and payment will be rendered only upon County acceptance of services. No specific incumbent vendor, budget range, or award value was disclosed in the procurement documents.