Thelco - Water feed Pump

The Colorado Department of Human Services, Southern District Procurement, issued a Documented Quote (DQ) solicitation for the procurement of a feed water pump for the state's heat plant located in Pueblo County. The specific equipment required is a Worthington Centrifugal Pump model WDR-8/4STG with side suction horizontal mount configuration, multi-stage pump design, five oil-lubricated Viton O-rings, and Viton mechanical seals with associated fittings; the pump carries serial number J073481/A and no substitutions are permitted. The solicitation was posted on October 5, 2016, with quotes due on October 7, 2016, and the contract award period is 12 months. Evaluation criteria include price as the primary factor, along with administrative costs, vendor experience, delivery capability, warranties, and vendor proximity to user sites including facilities in Pueblo, Grand Junction, and other Human Services divisions. All pricing must be quoted FOB Destination with firm pricing for the contract term, and payment terms must not be less than 45 calendar days. Vendors were required to submit quotes via email to darla.geer@state.co.us or fax to 719-546-4898, with the state intending to issue a single vendor award based on the most beneficial response.

Service Disabled Veteran Owned Small Businesses (SDVOSBs) incorporated or organized in Colorado and officially registered with the U.S. Department of Veterans Affairs are eligible for a 5% price preference contingent upon providing proper certification documentation. Vendors must specify any minimums, special charges, restrictions, or conditions in their proposals, with failure to note exceptions deemed a waiver of such conditions. The state reserves the right to increase or decrease quantities based on available funding using the rates established in the resulting purchase order or contract. No incumbent vendor or budget range information was provided in the solicitation documentation. This procurement does not appear to require integration with existing infrastructure or technology beyond standard heat plant equipment installation requirements.