Theft Deterrent Doors and Installation Kits for the Amarillo District

The Texas Department of Transportation (TxDOT) has issued an Invitation for Bid (IFB) for theft deterrent doors and installation kits specifically for the Amarillo District. The procurement seeks 802 units of Pelco Products, Inc. PEL-PB-5520-P40 Door Assemblies (Steel, Copper Safe Theft Deterrent) and 5 units of Pelco Products, Inc. PEL-AP-5121-PNC Installation Kits for transformer base covers. This is classified as an emergency purchase under Texas Government Code 2155.137 and 34 TAC 20.82, with all items to be delivered to TxDOT's District Headquarters located at 5715 Canyon Drive East in Amarillo, Texas. The solicitation was posted on the Electronic State Business Daily (ESBD) on December 9, 2025, with a response deadline of December 19, 2025, at 3:00 p.m. central time. Key procurement dates include a deadline for submission of questions on December 12, 2025, with TxDOT's responses to be posted by December 15, 2025. Pricing must be quoted on an F.O.B. destination basis with freight prepaid and included in the unit price, and respondents must specify delivery timeframes, with a default of fourteen calendar days if not indicated.

The procurement requires respondents to be registered on the Centralized Master Bidders List (CMBL) and comply with all applicable affirmations, certifications, and insurance requirements outlined in TxDOT's standard Terms and Conditions. The solicitation is advertised as proprietary, meaning only responses conforming exactly to the specifications will be considered for award. Purchases are exempt from state and local sales tax and federal excise tax. TxDOT offers an Early Payment Program for enrolled vendors, providing prioritized invoice processing and payments prior to the 30th day after receipt of a correct invoice. The contract includes flexibility for potential quantity increases up to the original quantity at the same unit price through March 30, 2026. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the contract terms are governed by Texas Government Code Title 10, Subtitle D, and all applicable state and federal regulations. The estimated contract award date is December 19, 2025, with the potential for future modifications based on mutual agreement between TxDOT and the successful vendor.