Theatre LED Lighting Transition

The University of Wisconsin-La Crosse (UWL) is seeking bids to replace aging incandescent theatrical lighting fixtures with modern LED lighting equipment at its campus theatres. The procurement involves purchasing 60 ColorSource Spot V Light Engines from Electronic Theatre Controls, along with various Source 4 EDLT lens tubes, relay modules, cables, and safety accessories. The primary objectives are to upgrade lighting technology, achieve energy savings, and eliminate the need for disposable plastic filter media. Bidders must have at least five years of experience providing theatrical-industry-specific LED lighting fixtures and submit three client references from comparable projects. The electronic bid must be submitted via the ShopUW+ Event Sourcing Module by 2:00 PM Central Time on May 19, 2023, with an optional site visit scheduled for May 10, 2023, and written questions due by April 28, 2023. The project timeline is set for late May 2023 through August 15, 2023, with delivery and installation to be coordinated with the Theatre and Dance Department Lighting and Sound Supervisor.

The procurement includes set-aside preferences for certified Minority Business Enterprises (MBE), Woman-Owned Businesses (WBE), and Disabled Veteran-Owned Businesses (DVB), with preference given to qualified bids within five percent of the apparent low bid. Bidders must maintain commercial general liability and automobile liability insurance with minimum one-million-dollar coverage and add the Board of Regents of the University of Wisconsin System as an additional insured. Criminal background checks are required for contractor personnel. While no specific contract value is guaranteed, the bid requires a comprehensive pricing submission as a net unit price with an extended net total in U.S. dollars. Contractors must provide a minimum one-year warranty and are eligible for governmental and educational discounts, which must be reflected in unit prices. Deliveries will be F.O.B. Destination, with delivery charges and risk of loss borne by the contractor, and payment will be processed net 30 days upon acceptance of goods and services meeting all specifications.