The Re-Bid of Certified Playground Mulch/Engineered Wood Fiber Delivery Services for Scranton City Parks from July 3, 2023 thru December 31, 2023
Closed State & local contract opportunity
- Solicitation number
- 2023-RFP-085
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- Point of contact
-
- Julie Reed jreed@scrantonpa.gov (570) 575-6835
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Scranton's Office of Business Administration is seeking proposals for certified playground mulch and engineered wood fiber delivery services for city parks through a re-bid process. The procurement opportunity covers mulch delivery services from July 3, 2023, through December 31, 2023, targeting over 35 different park locations within Scranton. Vendors must provide 100% double-shredded hardwood mulch from disease-free deciduous trees, with a deep dark brown color and specific particle size requirements. The minimum delivery requirement is 80 cubic yards per delivery, and bidders must submit detailed pricing for certified playground mulch, engineered wood fiber, delivery per tri-axel, and total cost per tri-axel with delivery. Proposals are due electronically via the City's e-Procurement Portal by 10:00 a.m. on June 29, 2023, with a deadline for submitting questions and clarifications set for 2:00 p.m. on June 26, 2023. Evaluation criteria will include proposal completeness, responsiveness, professional qualifications, proposed work plan, and pricing. Interested vendors must register on the e-Procurement Portal to access the full solicitation and submit their proposals.
There are no specific set-aside designations or restrictions mentioned for disadvantaged enterprises in this solicitation. Vendors must provide comprehensive documentation with their proposals, including a certificate of insurance, affirmative action certification, non-segregated facilities certificate, non-collision affidavit, and current contractor disclosure. While the exact budget range is not explicitly stated, the multi-site delivery requirements and seasonal nature of the contract suggest a potentially significant contract value. Bidders must be prepared to handle large-scale mulch deliveries across multiple city park locations and demonstrate technical capability to meet the specified requirements. The City reserves the right to reject any or all proposals and is using an electronic procurement platform to manage the bidding process. Potential vendors should be prepared to provide proof of professional capabilities, insurance, and compliance with municipal procurement regulations.
Opportunity text
The Office of Business Administration for the City of Scranton is seeking separate sealed proposals for an individual or firm to provide mulch delivery services for Scranton city parks and will be received online by the City of Scranton Controller via the City's e-Procurement Portal until 10:00a.m. on Thursday, June 29, 2023 at which time such proposals will be opened in City Council Chambers, 2nd Floor and made available for public viewing at www.youtube.com/user/electriccitytv570 for the following:
CITY OF SCRANTON
THE RE-BID OF MULCH DELIVERY SERVICES FOR SCRANTON CITY PARKS
FROM JULY 3, 2023 THRU DECEMBER 31, 2023
Proposals shall be made upon the specifications included in the official Proposal Request which may be obtained by visiting the City of Scranton's e-Procurement Portal, https://secure.procurenow.com/portal/scrantonpa. If you intend to submit a proposal, you shall register on the City's e-Procurement Portal. Once registered, companies may view and click "Follow" to be a prospective Respondent for this solicitation and will appear on the follower's list. Companies that fail to follow this project will not receive automatic addenda notifications, nor will they be able to draft a response in the City's e-Procurement Portal, and therefore will be unable to participate or be considered for this RFP.
All proposal documents and supplementary documents must be uploaded and submitted using the City's e-Procurement Portal prior to 10:00 a.m. on Thursday, June 29, 2023, as instructed in this solicitation. Once the file(s) have been uploaded and the submission status shows as "Submitted," the submission is complete. At that point, the Respondent's representative who is registered with the City will receive an email confirmation from the City's e-Procurement Portal.
All proposals must be accompanied by a certificate of insurance, and signed affirmative action, non-segregated facilities, non-collusion affidavits, and disclosure by current contractor.
All communications regarding technical, scope, and/or project related questions and requests for clarifications, changes, exceptions, and deviations to the terms and conditions set forth in this RFP shall be submitted via "Q & A" through the City's e-Procurement Portal, before the deadline of 2:00 pm on Monday, June 26, 2023 and according to these specifications herein.
If a Respondent encounters any technical difficulties utilizing the City's e-Procurement Portal, a representative may contact OpenGov, the Software Administrator, using the real-time chat function on the website (located in lower right-hand corner of the screen), or via email at support@procurenow.com. It is still the Respondent's responsibility to ensure that their response is submitted before the deadline.
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