The Department of State Health Services needing National Institute of Standards and Technology (NIST) Traceable Calibration of Mammography and X-Ray radiation evaluation equipment in Austin Tx.

The Texas Department of State Health Services is seeking a contractor to perform National Institute of Standards and Technology (NIST) Traceable Calibration of Mammography and X-Ray radiation evaluation equipment in Austin, Texas. The Invitation for Bid (IFB No. HHS0016397) specifically requires calibration services for 17 x-ray systems RF probes and 10 mammography system probes due for calibration in fiscal year 2026. The contractor will be responsible for calibrating RaySafe X2 systems on a forty-eight-month rotation, with units to be delivered to the vendor's lab for calibration within plus or minus two months of the calibration due date. Bidders must demonstrate a minimum of two years of relevant experience, possess NIST and/or PTB certification for radiation detection instrument calibrations, and provide three verifiable references. The solicitation requires comprehensive documentation including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form. The bid is posted on August 12, 2025, with responses due by August 26, 2025, at 10:30 AM CST, and the contract will begin on the date of award and expire on August 31, 2026.

The contract does not appear to have specific set-aside designations for disadvantaged enterprises. Bidders must maintain various insurance coverages, including workers' compensation, commercial general liability, professional liability, and umbrella liability insurance. The historical spend for similar services is $24,419.00 for the period of December 16, 2024, to August 31, 2025. Award will be made to the bidder providing the best value to the State of Texas, considering factors such as meeting specifications, performance delivery capabilities, and pricing. Potential bidders must comply with extensive state requirements, including verification of no felony criminal convictions, compliance with state and federal laws, non-discrimination policies, and specific Texas-specific regulations such as not boycotting Israel, energy companies, or firearm industries. The contract includes potential extension options, and bidders must demonstrate financial capability, solvency, and operational capacity to perform the required calibration services.