The Department of State Health Services in Austin TX, is needing NIST Traceable Calibration of Mammography and X-Ray radiation evaluation equipment in Austin Tx.

The Texas Department of State Health Services is seeking a contractor to provide National Institute of Standards and Technology (NIST) Traceable Calibration services for mammography and X-ray radiation evaluation equipment located in Austin, Texas. The solicitation (HHS0016397_V2) specifically requires calibration of 17 x-ray systems RF probes and 10 mammography system probes on a forty-eight month rotation, with systems to be delivered to the contractor's laboratory for calibration. Bidders must have a minimum of two years of relevant experience, possess NIST/PTB certification for radiation detection instrument calibrations, and provide at least three verifiable references. The evaluation will be based on the lowest price per line item, with the award made to the bidder offering the best value to the State. Key qualifications include maintaining specific certifications (ISO 9001, 13485, 14001, and 17025), ensuring all personnel are at least 18 years old and fully trained, and submitting mandatory documentation including NIST certification, completed solicitation affirmations, pricing sheets, and references. The response deadline is October 1, 2025, with an anticipated contract start date coinciding with the award date and an initial contract term expiring on August 31, 2026.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must complete comprehensive legal affirmations covering compliance with Texas state laws, including verification of company information, disclosure of prior state employment, and confirmation of no felony convictions. The historical spend for similar services is $24,419.00 for the period of December 16, 2024, to August 31, 2025, suggesting a modest budget range for the contract. Bidders are required to demonstrate financial capability, operational capacity, and business experience through detailed documentation. The solicitation covers multiple jurisdictions including Travis County and various Austin City locations, indicating a localized but potentially complex service requirement. Contractors must also comply with extensive terms and conditions, including maintaining confidentiality, adhering to anti-discrimination laws, providing insurance coverage, and participating in the E-Verify program. Electronic bid submission is available through the HHS Online Bid Room, with a detailed registration process that requires careful attention to procedural requirements.