Test, Inspection, and Certification on Fuel Tankers: Phase 3

The County of Orange, OC Public Works is seeking competitive bids for a comprehensive Test, Inspection, and Certification on Fuel Tankers: Phase 3 contract covering Orange County and San Francisco City jurisdictions. The procurement is a fully electronic solicitation requiring qualified vendors to perform extensive fuel tanker truck inspections and certifications, including annual external and internal visual checks, leakage tests, lining inspections, vapor recovery assessments, quarterly running gear inspections, biennial upper coupler and thickness tests, and five-year pressure tests. Bidders must employ certified tank inspectors with specific credentials, comply with federal and state emissions standards, and maintain a repair facility within 30 miles of Orange County fleet facilities. The contract duration is set from June 1, 2025, through May 31, 2030, with no renewal options. Electronic bids must be submitted through the County's online bidding system by May 5, 2025, at 2:00 pm, with bid submissions remaining valid for 365 days after the closing date. Successful contractors will be required to provide comprehensive documentation, maintain rigorous safety protocols, and demonstrate expertise in tank inspection, emissions-related certifications, Department of Transportation credentials, and manufacturer-specific system knowledge.

The solicitation includes specific provisions for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) preferences, offering potential 5% bid price deductions for qualifying businesses. Contractors must have certified personnel with specific tank inspection qualifications and comply with comprehensive regulatory requirements. While specific budget ranges are not explicitly detailed in the documents, the contract is structured as a firm fixed-fee arrangement with pricing to be determined for various inspection types and services. The County will require detailed invoicing, with payments processed net 30 days after receipt of acceptable invoices. Two critical financial protections are included: a Labor and Material Payment Bond and a Faithful Performance Bond, which provide financial guarantees for contract performance and payment to subcontractors and workers. The procurement process emphasizes technical expertise, regulatory compliance, and financial stability, with a clear focus on maintaining high-quality fuel tanker inspection and certification services for Orange County's fleet infrastructure.