Term Contract for Jefferson County Sheriff's Department Law Enforcement and Corrections Equipment and Uniforms

Jefferson County Purchasing Department is requesting bids on a term contract to supply law enforcement and corrections equipment and uniforms to the Jefferson County Sheriff's Department under IFB 26-030/CG, with sealed bids due August 19, 2026 at 11:00 a.m. CST at 1149 Pearl Street, 1st Floor, Beaumont, Texas, and public bid opening immediately following.

The scope encompasses various equipment and uniform items for law enforcement and correctional operations. All items must be new and of current manufacture unless otherwise specified, and must comply with OSHA and federal, state, county, and local environmental and safety regulations. Bidders must include proper documentation such as Material Safety Data Sheets for hazardous materials. All deliveries must occur during normal business hours (8:00 a.m. to 4:00 p.m. CT, Monday through Friday) at addresses specified on purchase orders, with delivery charges and assembly and installation costs included in bid prices.

Jefferson County encourages participation from Disadvantaged Business Enterprises (DBEs), Minority/Women Business Enterprises (M/WBEs), and Historically Underutilized Businesses (HUBs), though these are stated as encouragements rather than set-asides or preferences.

Award will be made to the most responsible, responsive bidder offering best value, with price as a primary but not sole consideration. The County reserves the right to award by individual line items, sections, or total bid and to reject any or all bids. Bids remain irrevocable for ninety days following opening. At annual renewal, bidders may request price redetermination based on substantiated cost increases such as manufacturer costs or wage changes. The County may terminate contracts without cause upon thirty days' written notice.

The contract is subject to FEMA-mandated provisions for federal awards. Questions and document requests should be directed to Cindy Greene, Contract Specialist, at 409-835-8593 or Cynthia.greene@jeffersoncountytx.gov. Specifications and bid documents are available at https://jeffersoncountytx.gov/Purchasing/ or by request; bidders should monitor the website for addenda.