Tents Rental Services, San Luis Obispo CA

The State of California Military Department, specifically the California Cadet Corps (CACC), is seeking a contractor to provide tent rental services for a summer encampment at Camp San Luis Obispo from June 13 to June 28, 2025. The Invitation for Bid (IFB) requires a comprehensive tent rental solution, including a minimum of 8,900 square feet of tent coverage across two locations: 8,000 square feet at Camp San Luis Obispo and 900 square feet at the San Luis Obispo Sportsman Association. The contractor must furnish four climate-controlled classroom-sized tents, each measuring at least 1,100 square feet, complete with generators, tables, chairs, and integrated LED lighting. Potential bidders must submit their responses by April 8, 2025, at 11 AM PST, with all questions directed to Jessica Jauregui at Jessica.Jauregui@cmd.ca.gov no later than 11 AM PST on April 1, 2025. The contract will be awarded to the lowest responsive bid from a qualified, responsible bidder, with evaluation criteria focused on comprehensive cost breakdown, compliance with state requirements, and ability to meet technical specifications.

The solicitation encourages participation from small businesses and disabled veteran business enterprises (DVBE), with potential bid preferences of 5% for certified small businesses and up to 10% for DVBE-certified businesses. While the Military Department has waived mandatory DVBE participation requirements for this contract, they still encourage DVBE subcontractor involvement. The bid requires compliance with various state regulations, including drug-free workplace policies, civil rights laws, and recycling certifications. Although the exact contract value is not explicitly stated, bidders must provide detailed pricing for tent rentals, climate control systems, generators, and light towers. The procurement is open to vendors capable of meeting the stringent technical requirements and demonstrating the ability to provide a comprehensive, high-quality tent rental solution for the summer cadet camp.