Tents rental for alphabet trail and tales
Closed State & local contract opportunity
- Solicitation number
- 2026-RFQ-204
- State
- Pennsylvania
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Tejaswi Mangalapurapu tejaswi.mangalapurapu@pittsburghpa.gov (412) 255-8923
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
The City of Pittsburgh, Office of Management and Budget, on behalf of the Department of Parks & Recreation, is requesting quotes for tent rental services for the Alphabet Trail and Tales event at Frick Regional Park, with bids due September 21, 2026 at 3:00 p.m. through the ProcureNow portal—a same-day deadline. The bid ceiling is $30,000, with no renewal options.
The scope covers delivery, setup, and removal of 15 units of 10' × 10' high-peak/pole tents in white, 6 units of 20' × 20' tents, and 1 unit of 20' × 40' tent—all without sidewalls. Delivery and setup occur Wednesday, September 23, 2026; the event runs Saturday, September 26; removal occurs Sunday, September 27. Six tents are positioned off the main path and may require specialty equipment or tractor access. Staking is prohibited within park grounds; all tents must be secured using concrete blocks or equivalent non-invasive anchoring methods.
All shipping, delivery, and setup costs must be included in the bid price under F.O.B. Destination terms. Invoices must provide detailed pricing breakdowns aligned with the bid response and cannot be submitted as lump sums. Payment terms are Net 45 days. The City is tax-exempt from federal, state, and city taxes on tangible personal property.
Prospective bidders must submit a Vendor Registration Form, W-9 Form, and agree to the City's Standard Terms and Conditions. The City reserves the right to reject any or all bids and will not award to entities in arrears or with unsatisfactory prior performance histories. Site access will be available through a designated entry point.
Opportunity text
The City of Pittsburgh, Office of Management and Budget, on behalf of the Department of Parks & Recreation, is soliciting bids from qualified firms for rental service provider to supply tents for the upcoming Alphabet Trail and Tales event, scheduled for Saturday, September 26, 2026. Event setup is expected to take place on Wednesday, September 23, and removal is expected on Sunday, September 27.
Bids not to exceed $30,000.
Files
| File | Type | Posted |
|---|---|---|
| TENTS_RENTAL_FOR_ALPHABET_TRAIL_AND_TALES.pdf |
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