Tent/Chair Rentals for Alphabet Trail and Tales

The City of Pittsburgh Office of Management and Budget, acting on behalf of the Department of Parks and Recreation, is soliciting bids for tent, table, and chair rentals for the Alphabet Trail and Tales event through Request for Quote #2025-RFQ-228. The procurement requires a vendor to provide specific rental equipment for an event at Frick Regional Park on Saturday, September 13, 2025, including 60 standard wood folding chairs, 40 banquet tables, and 42 white pole tents of varying sizes (35 ten-by-ten tents, 6 twenty-by-twenty tents, and 1 twenty-by-forty tent). Event setup is scheduled for Tuesday, September 9, with teardown on Monday, September 14. Vendors must submit electronic bids through a secure procurement portal by September 3, 2025, at 2:00 pm, with a deadline for questions on August 22, 2025. All pricing must include shipping and delivery costs, and no separate handling fees will be reimbursed. Vendors must use non-invasive anchoring methods such as concrete blocks for tent installation, as staking is prohibited at the park location.

The solicitation does not explicitly specify set-aside designations or restrictions for specific types of businesses. The total budget for this one-time purchase is set at a maximum of $30,000, with invoices to be processed under Net 45 days payment terms. Invoices must include the purchase order number and a detailed pricing breakdown. The rental location is Frick Park, accessible at the intersection of Beechwood Boulevard and Nicholson Street. No information is provided about incumbent vendors or existing infrastructure requirements. Vendors will need to ensure they can meet the specific equipment specifications, delivery, setup, and teardown requirements within the specified timeframe. The procurement appears to be a straightforward equipment rental opportunity for a single, specific public event, with clear parameters for equipment type, quantity, and logistical expectations.