Tent, Table, Chair, & Event Rental Services

Auburn University is seeking sealed bids for a multi-vendor contract for tent, table, chair, and event rental services to support various campus departments. The procurement targets qualified, experienced suppliers within a 200-mile radius of campus, with an initial one-year contract term and potential for four additional annual renewals. The university requires comprehensive event rental services, including equipment provision, installation, and support for events primarily associated with the Athletics Department. Evaluation criteria for vendor selection will be weighted across multiple factors: pricing (50%), capabilities and turnaround time (15%), equipment list (5%), customer service (10%), quality of work (5%), distance from Auburn University (10%), and references/previous experience (5%). Proposals must include an executive summary, contact information, project references, detailed equipment inventory, pricing with discounts, and at least ten photos of similar completed projects. The RFP was issued on June 7, 2022, with proposal responses due by June 29, 2022, at 10:30 AM CDT, and will be processed through the JAGGAER Sourcing Event Portal with a public conference call bid opening.

Auburn University demonstrates a commitment to supporting Small Business and Small Disadvantaged Business (SB & SDB) suppliers, encouraging contractors to utilize such businesses in subcontracting efforts. The university has no minimum spend guarantee and will allow campus departments discretionary use of the resulting contract. Potential bidders must submit a completed and notarized Vendor Disclosure Statement and, if applicable, an E-Verify Memorandum of Understanding. Compliance requirements include adherence to Alabama state tax laws, federal immigration regulations, and potential indemnification provisions. Payment terms are established at 0% 0, Net 30, with the university reserving the right to award the contract in whole or in part, prioritizing the best interests of the institution. While no specific budget range was explicitly stated, the procurement appears focused on establishing a flexible, comprehensive event rental service capability for the university's diverse needs. The solicitation follows the State of Alabama competitive bid law and seeks to create a robust, responsive vendor relationship for campus event support.