Tent Rental for Football Games

The University of North Carolina at Pembroke (UNCP) has issued a Request for Proposal (RFP) for tent rental services to support hospitality events during the 2024 college football season. UNCP is seeking qualified vendors with experience in providing event tent services that meet university and state requirements. The scope of work includes providing a 32'x48' stage, 30'x45' tent with 3 retractable sides, an ADA ramp, lighting, and other related items. The successful vendor must be able to install and set up the equipment between August 5-9, 2024 and remove it after the last home game, which is tentatively scheduled to occur by October 25, 2024, with the potential for a championship game in late November. Proposals are due by April 9, 2024 at 2:00 PM Eastern Time. The award will be made based on best value criteria, with 40% weight on pricing, 25% on vendor qualifications, 20% on meeting safety/ADA requirements, and 15% on vendor experience.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond. The intent is to award a single contract with an initial 2-year term and up to 3 additional 1-year renewal options. The RFP does not provide any information about incumbent vendors or current contractors, nor does it mention any existing infrastructure or technology that requires integration. The RFP also does not include any listed budget ranges for the contract.