Tent and chairs for memorial ceremony - FY 2026

The Ohio Attorney General's Office is soliciting quotes from qualified vendors to provide rental equipment and services for the 2026 Ohio Peace Officer Memorial Ceremony, scheduled for Thursday, May 7, 2026, at the Ohio Peace Officer Training Academy in London, Ohio. The procurement requires vendors to supply and install a 40-foot by 50-foot clear-span tent structure with a 10-foot height, opaque white exterior, optional windowed or clear side walls on the long sides, and a gable on the end closest to the road, along with 100 stackable or foldable chairs in identical style and color. All-inclusive pricing must cover rental, delivery, setup, and removal of both the tent and chairs, with delivery and setup required between Saturday, May 2, 2026 at 8:00 a.m. and Tuesday, May 5, 2026 at 4:00 p.m., and tear-down and pickup between 5:00 p.m. on May 7, 2026 and 4:00 p.m. on May 12, 2026. The inquiry deadline is January 26, 2026 at 11:00 a.m. Eastern Time, with quote submissions due January 28, 2026 at 11:00 a.m. Eastern Time through the Ohio Buys online platform, with contract execution anticipated in March 2026 following selection in February 2026. Vendor quotes must remain valid for a minimum of 60 days from the due date, with submissions required through the Ohio Buys Item Grid and identification of any exceptions to the sample contract terms and conditions. The Attorney General will award contracts to the lowest responsive and responsible bidders and reserves the right to split awards between multiple vendors if deemed in the agency's best interest.

No specific set-aside designations for disadvantaged enterprises or restrictions on vendor types are identified in the solicitation materials. All vendors are engaged solely as independent contractors and are responsible for all business expenses, including wages, insurance, and taxes, with work required to be performed within United States territory and no reimbursement provided for travel, lodging, or incidental expenses. The sample contract requires contractors to maintain Commercial General Liability insurance of $5,000,000 per occurrence, Automobile Liability of $1,000,000, Workers' Compensation coverage with statutory limits, Professional Liability of $2,000,000, and appropriate property insurance. No incumbent vendors or existing infrastructure requiring integration is noted in the solicitation. The specific budget range or award value is not disclosed in the available materials, with compensation to be established through the competitive quote process based on vendor pricing submissions.