Temporary Staffing Services

The 32nd District Agricultural Association, operating as the OC Fair & Event Center in Costa Mesa, California, is soliciting bid proposals for Temporary Staffing Services through an Invitation for Bid (IFB). The procurement seeks qualified temporary employment agencies to provide skilled temporary personnel for facility maintenance and administrative operations, specifically targeting four job classifications: Maintenance Worker, Electrician (Journeyman), Plumber (Journeyman), and HVAC Technician (Journeyman). All personnel must possess necessary skills, certifications, and licenses. The contract will run from February 15, 2026, through February 14, 2028, with potential for three optional one-year renewals. Bidders must submit a completed Financial Proposal Bid Form with fixed hourly rates for each classification, including base, overtime, and holiday rates. Proposal submissions are due electronically via WeTransfer to IFB@ocfair.com by January 13, 2026, at 11:00 a.m., with a public bid opening at the same time. Prospective bidders' questions are due by January 7, 2026, at 5:00 p.m., with answers distributed to all bidders on the same date. The estimated evaluation volume is 1,000 hours per classification annually, with award granted to the lowest-cost qualified responsive bidder.

The procurement includes several set-aside and preference provisions, with advantages for California-certified Small Businesses (5% preference), Disabled Veteran Business Enterprises (1-4% incentive based on participation level), and non-small business bidders committing to at least 25% small business subcontracting. Bidders must complete mandatory certification forms, including the Bidder/Contractor Status Form, and provide three references. Insurance requirements include Workers' Compensation and Commercial General Liability with minimum limits of $1,000,000 per occurrence. Additional mandatory certifications include GSPD-05-105 (Bidder and Subcontractor Performance Declaration), Darfur Contracting Act Certification, and Iran Contracting Act Verification Form for contracts exceeding $1,000,000. The District reserves comprehensive rights to reject proposals, request additional financial documentation, conduct pre-award audits, and modify the procurement process. A Notice of Proposed Award will be posted on the OC Fair website for five working days beginning January 15, 2026, with the contract anticipated to commence on February 15, 2026.