Temporary EC (Exceptional Children) Staff Instructional Assistants Staffing Service
Closed State & local contract opportunity Posted
- Solicitation number
- 193-2027-01
- State
- North Carolina
- Responses due
Opportunity facts
- Jurisdiction
Opportunity details come from evp.nc.gov. Updated .
About this opportunity
Henderson County Public Schools is requesting proposals for temporary Exceptional Children (EC) Instructional Assistants staffing services under RFP 2027-01, with sealed proposals due August 26, 2026 at 2:00 p.m. EST. This is a federally funded solicitation subject to Uniform Guidance (2 C.F.R. Part 200) compliance.
The scope requires a staffing agency to recruit, background-check, credential, and place temporary EC Instructional Assistants to support low-incidence, intensive intervention (self-contained) classrooms across elementary, middle, and high schools. Assistants provide instructional support, behavioral interventions, personal care, mobility support, and classroom supervision for students with complex physical, developmental, cognitive, sensory, or behavioral needs. Staffing includes full-time placements on a 10-month school schedule, long-term coverage for maternity and medical leave, and short-term/as-needed coverage, with work schedules up to 8 hours daily, 5 days per week. The contractor must serve as sole employer, responsible for wages, payroll taxes, workers' compensation insurance, and employee benefits. Required background screening includes statewide and national criminal background checks, North Carolina Sex Offender Registry verification, and 10-panel drug screenings prior to placement. Fulfillment response times are 24–48 hours for candidate profiles on planned absences and 2 hours for emergency coverage confirmation.
The contract term is one year with options to renew for up to two additional one-year terms contingent upon mutual written agreement, satisfactory performance, and fund availability. Award will be made to one sole provider. Evaluation criteria are vendor experience and qualifications (30%), quality of candidates and licensure compliance (30%), cost proposal and hourly rates (25%), and references and past performance (15%). The contractor must maintain commercial general liability insurance of $1,000,000 combined single limit, workers' compensation insurance with $150,000 employer's liability coverage, and automobile liability insurance with $150,000 combined single limit. Questions are due by Noon August 19, 2026.
Opportunity text
REQUEST FOR PROPOSAL RFP # 2027-01 Temporary Exceptional Children (EC) Instructional Assistants Staffing Service NOTICE: THIS IS A FEDERAL FUNDED SOLICITATION This Request for Proposal (RFP) is a solicitation for services requiring the expenditure of Federal Financial Assistant funding. Contracts funded with federal grant or loan funds must be procured in a manner that conforms with all applicable Federal laws, policies, and standards, including those under the Uniform Guidance (2 C.F.R. Part 200). PURPOSE: Henderson County Public Schools (HCPS) requires qualified staffing agencies to provide dependable, highly qualified temporary EC Instructional Assistants (Paraprofessionals). These personnel will support low-incidence, intensive intervention (self-contained) classrooms across district elementary, middle, and high schools. BIDS DUE DATE: Sealed proposals shall be received until 2:00 pm., Wednesday, August 26, 2026 EST at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739. Bids that are not sealed will not be accepted. RFP QUESTIONS: Questions regarding this event may be submitted by email to Joni Huchzermeier, at jdhuchzermeier@hcpsnc.org. Questions will be received until Noon, on Wednesday, August 19, 2026 EST. If any modifications to the specifications are necessary, an addendum will be posted to the HCPS website https://www.hendersoncountypublicschoolsnc.org/finance/purchasing/ Mail or Delivery Location: Henderson County Public Schools Administration Building 414 Fourth Avenue West Hendersonville, NC 28739 ATTENTION: PURCHASING Bids will not be accepted for any reason after the official date and time referenced above. Please include the RFP # on the sealed envelope. Copies of the RFP may be obtained by sending an email request to: Joni Huchzermeier, CLGPO Purchasing Agent Email: jdhuchzermeier@hcpsnc.org Henderson County Public Schools encourages participation by small, minority, disabled, and woman-owned business. Award is contingent upon compliance by prospective vendor with all of the following: • All North Carolina State, Local and Federal Procurement laws • Specifications/Requirements listed in the Request for Proposals • Henderson County Public School's Terms and Conditions • Federal Uniform Guidance (UG Contract Provision) Henderson County Public Schools reserves the right to reject any or all bids for sound documented reasons.
Files
| File | Type | Posted |
|---|---|---|
| Bid Package RFP 2027-01 EC STAFF INSTRUCTIONAL ASSISTANTS.pdf |
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