Teledyne Advanced Pollution Instrumentation (API) Equipment

The Commonwealth of Kentucky's Finance and Administration Cabinet, on behalf of the Energy and Environment Cabinet's Division for Air Quality, has issued Request for Bid (RFB) 758 2500000508 for the procurement of Teledyne Advanced Pollution Instrumentation (API) equipment classified under commodity code 49304. The solicitation requests bids for four Teledyne API T640 PM 2.5 Ambient Particulate Monitors, two Teledyne API Model T100 UV Fluorescence SO2 Analyzers, two Teledyne API Model T200 NOX Analyzers, and one Teledyne API Model T750U Portable Dynamic Dilution Calibrator. Each T640 monitor must meet specific EPA approval standards and feature broadband spectroscopy white light scattering technology, Ethernet connectivity supporting TCP/IP Modbus Protocol, internal pumps with inline filters, aerosol sample conditioners, USB ports, and microprocessor controls with minimum 4 GB memory; each unit must include operational and service manuals in English, NumaView Software, and a leak check/flow audit adaptor kit. The monitors must operate at 120 VAC 60Hz and provide simultaneous PM10, PM2.5, and PM10-2.5 mass measurements with 1-minute and 1-hour PM2.5 readings, a measurement range of 0.1 to 10,000 mg/m³, and mass measurement resolution of 0.1 mg/m³. Written vendor questions were due by 12:00 p.m. ET on February 26, 2025, with no questions received; the Commonwealth issued Addendum One on March 3, 2025. Bids are due by March 10, 2025, at 1:30 p.m. ET, with bid readings conducted via conference call at 3:30 p.m. ET the same day. The contract will be awarded on a Group All basis, requiring vendors to bid all line items to be considered responsive, and all proposed pricing must remain valid for a minimum of 60 calendar days following the bid due date.

Bidders must register with the Commonwealth eProcurement System through the Vendor Self Service (VSS) portal at https://vss.ky.gov at least 24 to 48 hours prior to submission and submit all bids electronically with pricing provided exclusively on the attached Bid Sheet. Prior to award, vendors must submit a completed Revenue Form 10A100 Kentucky Tax Registration Application if applicable, Certificate of Authority for foreign entities if applicable, required affidavits executed under Kentucky Revised Statutes 45A.110 and 45A.115, EEO forms if applicable, and proof of insurance if applicable. The Commonwealth has identified potential set-aside opportunities for resident bidders claiming status under Kentucky law or qualified bidders including nonprofit corporations furthering KRS Chapter 163 purposes or qualified nonprofit agencies for individuals with severe disabilities that employ such individuals for at least 75 percent of direct labor hours; vendors must submit documentation supporting any claimed status. All vendors must comply with the Personal Information Security and Breach Investigation Procedures and Practices Act (KRS 61.931, et seq.) and implement security procedures at least as stringent as those established by the Commonwealth Office of Technology, with mandatory breach notification required within 72 hours. The equipment will be shipped to and billed at the Division for Air Quality located at 300 Sower Boulevard, 2nd Floor, Frankfort, Kentucky 40601, with vendors required to specify delivery timelines in working days from authorization to proceed and offer a minimum warranty period of 24 months. Specific contract values or budget ranges are not disclosed in the solicitation documentation, as pricing must be submitted competitively on the Bid Sheet; technical assistance is available through the Customer Resource Center at Finance.CRCGroup@ky.gov or by phone at 502-564-9641 or toll-free at 877-973-HELP (4357).