Telecom & infrastructure lease assessment

Hood River County, Oregon is issuing a Qualifications-Based Selection Request for Proposal (RFP) for professional services to conduct a comprehensive telecommunications leases and infrastructure assessment. The scope of work encompasses a two-phase engagement, with Phase 1 focused on assessment and recommendations to identify opportunities for improved management and revenue generation across the County's telecommunications infrastructure, including cell towers, antennae, fiber optic lines, and power line easements on County-owned properties. Phase 1 deliverables include interim draft memoranda, a comprehensive final report with executive summary, asset inventory, FCC compliance observations, market comparison analysis, legal and risk review, and an implementation roadmap, with an estimated duration of 6 to 8 weeks from kickoff. Mandatory requirements include an in-person site visit, virtual kickoff meeting, biweekly virtual check-ins, and a final presentation. Proposals will be evaluated on a 100-point scale with the following criteria: scope of work understanding (30 points), project experience complexity (25 points), staff qualifications (15 points), cost competitiveness (15 points), and unique capabilities (15 points), with on-time submission and completeness as pass/fail requirements. Key deadlines include a questions deadline of April 22, 2026, at 3:00 p.m. PST, proposal submissions due May 1, 2026, at 5:00 p.m. PST, interviews scheduled May 11-15, 2026, contract negotiation in June 2026, tentative contract award June 20, 2026, and project kickoff July 1-8, 2026. All proposals must be submitted electronically in PDF format to administration@hoodrivercounty.org with required attachments including business statements and acknowledgment of addenda.

The RFP does not specify set-aside designations or restrictions limiting the types of organizations that can respond, nor does it reference disadvantaged enterprise requirements or incumbent vendors. However, the County imposes specific insurance requirements, mandating that proposing firms obtain professional liability insurance with limits of $2,000,000 to $5,000,000 per claim and maintain coverage for 24 months post-completion, along with commercial general liability insurance of $2,000,000 to $5,000,000 per occurrence. The estimated Phase 1 budget ranges from $20,000 to $40,000, with Phase 2 implementation services at the County's discretion and subject to separate procurement if selected. The County reserves the right to reject any non-compliant proposals or all proposals at its sole discretion. The point of contact for this procurement is Allison Williams, County Administrator.